Terms & Conditions - Charter

Terms and Conditions - Charter Guests

Trip Confirmation

This charter is being offered by INCA/Inca Floats, Inc., hereafter known as INCA.

Upon receipt of your Guest Information form and completed, initialed and signed and unaltered Release of Liability, Assumption of All Risk and Binding Arbitration Agreement, you will be confirmed on the trip and INCA will send you a detailed Traveler’s Guide, statements, and sample itinerary.

NOTE: Your participation on this charter trip is considered confirmed only when we receive your completed Guest Information form, and your signed, and unaltered Release of Liability, Assumption of All Risk and Binding Arbitration Agreement.

Passports, Visas

Do not delay completion of trip forms while waiting for your passport renewal as missing passport numbers can be supplied at a later date.

Participants are solely responsible for obtaining their own passports, ensuring the ongoing validity (at least 6 months of validity as of the date of departure from the destination) and for obtaining any necessary visas or other necessary travel documents. If you need to renew your passport, submit your renewal application right away as the US passport Office reports delays in completing passport renewals of up to 3 months or more.

Air Tickets

Currencies fluctuate in many countries of the world: In cases where INCA issues air tickets for flights within a destination in conjunction with your trip, fares on such tickets are subject to change any time, before or after final payment has been made, if there are cost increases (such as, but not limited to, airline fuel surcharge or increased government taxes) that are beyond INCA’s control at any time, and without notice, prior to departure.

Emergency Medical and Medical Evacuation Insurance

INCA requires medical emergency and medical evacuation insurance coverage of at least $100,000 for all adventures. INCA offers stand-alone $200,000 coverage for a nominal fee. Proof of coverage is required if insurance is obtained elsewhere.

Trip Insurance

To cover your investment in your trip, INCA strongly recommends you purchase trip cancellation insurance coverage that would reimburse you for pre-departure trip cancellation fees or post-departure trip interruption (limited to the amount of coverage you purchased) losses, lost baggage or travel documents, non-refundable airfares, delayed luggage, for reasonable accommodation and travel expenses if your trip is delayed, accidental death or dismemberment, and coverage for emergency medical expenses including emergency medical evacuation.

Coverage that includes a pre-existing medical condition exclusion waiver, trip cancelation or trip interruption due to financial default of an airline, cruise line, or tour operator may be included, provided you purchase travel insurance within 15-21 days of the date on which INCA received the Charterer’s trip deposit, depending on insurance provider.

INCA has selected what it believes to be high-quality travel insurance carriers for our guests. For details and enrollment, contact INCA or see the travel insurance information supplied by the INCA office. Note: Medicare does not provide coverage outside of the United States.

Special Diets

If we receive at least 45 days’ notice, we can usually accommodate special dietary requests. For vegetarians there are usually plenty of fresh vegetables, fruits, rice, potatoes, pastas, and juices. You may wish to bring your favorite snacks if you are on a restrictive diet.

Smoking

No smoking is allowed in yachts, ships, boats, buses, vans, automobiles or during any group dining. Smoking is permitted only outside on deck on our chartered yachts.

Physical Fitness

These trips may be taken by anyone in good physical condition. Even an easy trip is more enjoyable if you are fit. As you will have to go up and down stairways, walk over irregular terrain, and may need to get on and off the yacht or ship from a small skiff, you are encouraged to get in shape by exercising regularly. Some itineraries require walking or hiking over mountainous terrain on challenging trails, sometimes at high altitude. Running, hiking, swimming, bicycling, and aerobics are all good conditioners. Please call us if you have any questions about your ability to do a particular trip. Once a trip has started and it is necessary for you to leave the trip because it is beyond your physical abilities, please note that there will be no refunds for any unused portion of the trip.

Medical

You must be in generally good health. It is vital that persons with medical problems and related dietary restrictions make them known to us well before departure. Our staff will discuss with you the advisability of the particular trip you have selected. The trip leader has the right to disqualify any member from the group at any time if considered medically necessary to avoid endangering the welfare of the group. Refunds are not given under such circumstances.

INCA is not a medical facility and has no expertise or responsibility regarding which medications or inoculations you and your private physician should decide necessary for your safe participation on the trip. A list of commonly taken inoculations and immunizations by travelers to the destination of your trip will be in the Traveler's Guide that will be sent upon receipt of your reservation deposit and Trip Application.

INCA urges you to review the CDC website (www.cdc.gov) before booking and before starting your trip. INCA assumes no liability regarding provision of medical care. Trip members are urged to be sure to obtain adequate coverage.

Travel Alerts and Warnings

Both the U.S. State Department and the Centers for Disease Control publish and update important country-specific information for travelers. We strongly recommend that you review them. They can presently be found at:
https://travel.state.gov/content/passports/en/alertswarnings.html
https://wwwnc.cdc.gov/travel/notices

If not a United States citizen, please consult your country's Foreign Office and health office for similar information.